Please note the following is given as an example only; the rates are not necessarily the correct Legal Aid rates. Before starting, you need to consider how you will code your charge rates and activities. Taking Green Form as an example (remember these are just examples; you may enter whatever codes or descriptions you wish to use).
First, select System Maintenance from the main menu, then select Maintain Activity Codes. Enter A for the Activity Code and press Enter; then enter Advocacy as the Description and press Enter; press F5 to update. Then input the following activities: C - Court/counsel; P - Preparation; R - Routine letters out/tel; W - Travelling and Waiting. Having done that press Esc to quit.
Then select Maintain Fee Rate Tables (also on the System Maintenance menu). Enter GF for the Charge Group and press Enter; then enter Green Form as the Description and press Enter. Then enter I for insert and press Enter. Enter A for Activity and press Enter; enter 55.25 for Hourly Rate and press Enter; enter nothing (i.e. just press Enter) for Rate per Item and press F5 to update. Enter I (insert) again and press Enter and input C with an hourly rate of 30; P 46.5; W 24.5. Finally, input activity R, enter nothing for Hourly Rate and enter 3.55 for Rate per Item.
You should end up with a screen looking something like that below. You may now continue the process for each charge group you require. Note that activities may apply to all charge groups; thus there is no need to re-input codes A, C, P, R or W.
When you have finished, it is recommended that you print off the fee rate tables and check for completeness and accuracy. To print the fee rate tables, select Miscellaneous Options from the main menu and then select Print System Parameters.
XSGC Virgo Accounts
Maintain Fee Rate Tables
Charge Group GF
Description Green Form
Activity Hourly Rate Rate per Item
A Advocacy 55.25
C Court/counsel 30.00
P Preparation 46.50
R Routine letters out/tel 3.55
W Travelling and Waiting 24.50
Next, Select, Insert, Amend, Delete or Quit ?
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» Appendix D: Setting Up Opening Balances